Introduction to TX New Hire Packet
This TX New Hire Packet has all the forms and documentation you need to onboard a new employee in the state of Texas. This packet is being used by over 5,000 employers in Texas to make their new hire process seamless and ensures they are HR compliant.
What does the TX New Hire Packet include?

New Employee Onboarding Checklist any steps.

Employment Offer Letter

Acknowledgment of Receipt of Company Property
Form I-9
Form I-9 is used to verify an employee’s legal eligibility to work in the United States of America. Section one must be completed by the employee on or before the first day of employment. The I-9 can be completed prior to the start date, so long as an employment offer has been extended. Section two must be completed by the employer or their representative within three business days of a new employee’s first day.
The new, “smart” version of Form I-9 prevents users from completing certain sections of the form out of order. It is recommended you complete the sections in order as the form will automatically fill in subsequent sections based on responses in section one.
Form W-4
The W-4, also known as the Employee’s Withholding Allowance Certificate is the employee’s documentation of telling their employer the correct amount of federal income tax to withhold from their pay. All new employees must fill out the form W-4 as soon as they are hired. It is also recommended that current employees update their form W-4 each year or when any significant life changes that may impact their withholdings is up-to-date.
Most employees will ask questions regarding their form W-4 as well as advice on how to complete it. You should be able to answer the general questions but let them know they have to make the decision that is right for them. For most taxpayers, it’s recommended to try to match their withholding tax to their actual tax liability as closely as possible. And if an employee doesn’t fill out their tax forms, taxes should be withheld from their paycheck at the highest tax bracket, single and 0 dependents.

2022 Form W-4
A significant change in the w4 form that came about in 2020 is that it does not have withholding allowances because employees may no longer claim personal exemptions or dependency exemptions. Previously, the value of a withholding allowance was tied to the amount of the personal exemption.
The new form is divided into five steps and employees will provide information for the steps that apply to them (steps 2-4 may not).
Step 1: Enter personal information (including marital status).
Step 2: Account for multiple jobs (employee), or whether the employee’s spouse works. This step is completed if the employee holds more than one job at a time or is married filing jointly and their spouse also works. The correct amount of withholding depends on income earned from all jobs.
Steps 3 and 4: Claim dependents and other adjustments (specifically, other income that is not from jobs, deductions, and extra withholding). Steps 3 – 4 are completed on Form W-4 for only one job, and these steps are left blank for the other jobs. Withholding is most accurate if an employee completes Steps 3 – 4(b) on the Form W-4 for the highest paying job.
Step 5: Employee signature and date.